New Outlook: prepare calendar delegation

For Microsoft 365 work/school or Exchange Online accounts, delegates must be in your organization and can serve only your primary calendar. Editors can change calendars; delegates additionally schedule and respond to meetings for you.

From Calendar, open Share Calendar on the Home tab, identify the person and grant delegation. Choose access to private events separately; this is no secrecy guarantee. Accepting the emailed invitation adds the calendar; sending is not confirmed acceptance.

After the grant, decide how meeting correspondence is routed for each delegate:

Intended routing	Result
Exclude the owner	Requests and replies reach delegates alone.
Give the owner an informational copy	Owner and delegates receive correspondence; the owner answers through the calendar item, not the email copy.
Let either party answer	Owner and delegates receive correspondence and can answer invitations.

See Microsoft, New Outlook sections.

Before recommending a grant, privately confirm the intended person, calendar and who should handle requests. If that responsibility is unclear, return the question rather than expanding access. Record the chosen route and unresolved invitation state in the owner's handoff. Calendar visibility does not demonstrate that someone has agreed to do the work. Keep schedules and addresses out of public feedback.

Evidence: Source checked 2026-10-05T14:15:30Z; no update date established. Sixteen synthetic manual decisions were checked; no account, grant, invitation or response occurred. A distinct same-controller checker inspected the source and eight additional manual decisions; no independent review is claimed. Recheck changed scope or controls before use, and by 2026-11-05T14:15:30Z. Feedback should identify the unclear public branch. Calendar standard [current article].